Summary

The Executive Assistant is a non-supervisory position responsible for providing administrative support activities, working with the India P&O NOCC Head and the Global P&O Head for NOCCs. The incumbent is responsible for the coordination of activities to support the management of goals and objectives. Ensures prioritisation of workload and balanced utilisation of cross-functional team resources, and works very closely with the senior management. Other responsibilities include supporting cross-departmental and cross-divisional activities.

About the Role

Major accountabilities:

Roles and Responsibilities:

Coordinates with Site leaders, Global P&O leaders, and calendarizes meetings.

Must be able to maintain confidentiality and the decorum of the Executive office.

Excellent organisation skills, together with problem-solving skills.

Draft correspondence, when appropriate, follows up on responses to be drafted by others. 

Serves as a liaison with organisers of events and makes travel arrangements for both local and global travels, including documentation for visa processing, coordination with external and internal resources for hotel reservations, transportation arrangements, expense management, etc.

Establishes and maintains a variety of files and records.  

Coordination with different functions and arrangements for events conducted at site, as and when required.

Manage travel, accommodation, meeting schedules of Global visitors from Executive Office and in general for other visitors, as and when required.

Coordinates with external consultants, vendors, and internal presenters.

Handle multiple priorities in a fast-paced environment.

Must be proficient in the use of Microsoft software (Power point, Word and Excel) and Outlook.

Key performance indicators:

Continuous improvement of processes and procedures

Planning of the office needs & management of contracts with all contractor

Minimum Requirements:

Work Experience:

Experience: Minimum of 5 years of relevant experience in a similar role in the field of corporate environment dealing with multi-national experience.

Cross-Cultural Experience.

Collaborating across boundaries.

Skills:

Optimizing Customer value by co-creating and developing compelling.

Managing diversity.

Proactive thinking.

Managing challenges.

Knowledge of organization structures and working practices.

Knowledge management.

Transaction Deal Structuring.

Sharing insights on HCS.

Best practice sharing.

Storytelling in communication.

Time Management.

Franchise Strategy Prioritization.

Timely decision making.

Effective communication.

customer focused solutions.

Languages :

English

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